Timely is designed to every team — whether you’re a tight-knit group sharing a single office, or spread out across several countries and timezones. By centralizing all your team’s time in one secure space — which you can access from your laptop, smartphone or tablet — Timely keeps everyone visible, aligned and on-task.
If you’re a veteran remote worker or just starting out, we’ve pulled together a few tips to help you get the most out of Timely wherever you’re based!
1. Give everyone the right access
First, you’ll want to make sure you add users to your Timely account. When adding users, you can grant them a specific access level based on what information you want them to see, allowing them to facilitate team and project management if it’s appropriate. At this stage you can also add them to the projects they need to log time against. If your team is already in Timely, just make sure everyone’s been invited to projects they need access to.
2. Make sure people are using Memory
Next, and perhaps most importantly, make sure your team is logging their hours. We strongly recommend using Memory if you’re working from home, especially if you’re transitioning to it for the first time, since regular note taking will likely slip your mind. Using Memory lets you focus on your work without worrying about tracking it as you go; you can log your hours from your daily “memories” when it actually suits you. 🧠
That said, we definitely understand there are different styles when it comes to logging hours, so your team will have the option of using a timer or creating entries manually if need be!
3. Get the mobile app
We also think it’s a good idea for your team to have Timely installed on their mobile devices (either iOS or Android). This allows your team to log hours from their iOS or Android device wherever they are, and receive handy push notifications if they ever forget to log their time. ⏱️📱
4. Keep everyone in focus
For the managers out there, viewing your team’s progress is a snap in Timely. To see a breakdown of what your team is up to over the course of the week, the Company view is a great place to start — it gives you a day-by-day view of all the hours your team logs each week, as well as an opportunity to schedule and plan resources.
If you’d like something a little higher level, you can use the People dashboard. This shows you whether your team is working within their set weekly hours (AKA Capacity) — great for getting a grasp on people’s workloads and protecting them from burnout. Just use the Overtime 🔥 filter to dig a little deeper.
You can also easily notify your team to log their hours — either using the bell icon on the People dashboard or within an individual user’s profile. It saves you constantly jumping over to Slack or email to chase things up. 📥
5. Plan work in seconds
Our Planning tool is a great way to schedule resources going forward, either for individuals, teams or by project. You can compare colleague schedules from one simple calendar view, quickly pinpointing the ideal time for collaboration. Smooth drag-and-drop functionality makes the whole planning processes quick and painless.
6. Say it with charts
Being a part of a remote team requires proactivity, and with Timely’s reporting tools it’s easy to keep everyone up-to-date with day-to-day business operations. 📊
Create report templates to pull the info that needs to be shared for project updates, team status or individual performance reviews. That way, each team meeting or 1-to-1 meeting is ready to roll as soon as everyone’s on the call! ☎️