Having an automatic digital memory of your working day is valuable for a ton of reasons, but even more so is the ability to quickly transform that data into billable or logged hours. Timely caters to a variety of time tracking styles — be it manually or via a timer — but the real power of our tool lies with automated timesheets powered by a feature we call Memory AI.

How does Memory AI work?

Memory AI essentially takes all the activities collected by the Memory app, assigns them to the right project and drafts a time entry for you. It does this by using your time logging patterns to learn how to group your tracked activities. Every time you log a time entry using tracked memories in your Memory Inbox, Memory AI learns associations between your projects and activities. The more hours you log using tracked memories, the more accurate Memory AI's draft entries will become! Before you know it, your timesheet will be able to automatically construct itself. 🤖

How do I get AI drafts?

To get Memory AI going, ensure it’s enabled and start linking your memories to projects. Draft time entries will shortly start appearing on your timesheet alongside logged and planned time entries. You can recognize them by their diagonal stripes. The draft entry color relates to the project Memory AI thinks your grouped activities belong to:

From Week view, you'll see a card at the top of each day letting you know how many drafts you have to review:

If an AI draft contains memories which don't belong to the project indicated ー or if it’s missing any memories ー you can drag and drop memories between your Memory Inbox and your entry to correct it. Once correct, hit "Log entry". You can then add notes and tags, and click "Accept" to save the entry:

Once Memory AI is enabled, you might not receive drafts right away or on a regular basis. If this is the case, ensure you are logging your hours from your Memory Inbox. When drafts do arrive, remember to adjust, accept or reject them as appropriate. By doing these two things, you are helping your AI to learn and serve you better.

Note: Memory AI won’t make suggestions based on memories that have already been logged to projects. If you find you haven’t received any drafts after a while but have been logging consistently, try waiting for Memory AI to make some suggestions for you. The end goal is for you to not worry about logging your hours, so hand the wheel to Memory AI and keep an eye out for drafts you can review and accept! ✅

Teach your AI

As a way to help you better understand the interaction between the memories you log and how Memory AI works behind the scenes, we also offer an interactive way to teach your AI which memories belong to what projects. By beefing up the AI's understanding of your logging habits, the draft entries it creates will become more and more accurate. Think of it as laying in a course for auto-pilot: punch in those coordinates, sit back and enjoy the ride!

As long as the "Create AI drafts" feature is on, you can click on the status bar next to the Memory icon to check your AI score, which rates the health of your AI on a scale of 0-5. To ensure your AI has the information it needs to make accurate suggestions and draft your timesheet for you, the score should be as close to 5 as possible.

Depending on your score, you'll see a message from Memory letting you know if you're on track or if the AI could use your help:

You can train the AI at any point just by reviewing memories on your timeline and making sure they're associated with the correct projects. During training mode, you can create new projects, search through all of your active projects, ignore memories or skip the memories you don't want your AI to include:

While you can exit the training at any point, your progress up to that point won't be saved, so we always recommend completing a set training course.

Note: Keep in mind that training only lets the AI know what projects certain memories belong to. In order to create drafts, you'll have to do so by logging your time using memories.

If your logging patterns or the way you use Timely ever change, you also have the option to reset your AI model from scratch. Click the "Reset" button, then confirm "Reset Training" to remove any learned behaviors and restart your AI's training afresh.

Note: Hitting reset will fully delete the previous model, so any patterns Memory AI established will be gone forever. 💨

FAQs

Why am I not receiving AI drafts?

Before receiving AI drafts, first make sure you have Memory installed (Mac and Windows) and that you're receiving memories. If you're having trouble, here's a helpful article to get you started.

Also, keep in mind that Memory AI needs to be trained before it can start drafting your time entries accurately. As you log entries, Memory AI will learn your logging patterns and project classifications. With this knowledge, it can start to create drafts for you. Then all you need to do is review your drafts, make any edits and approve! Easy as 1-2-3!

Where can I learn more about Memory AI?

Our developers are both really smart and really generous with their time, so they’ve offered up some personal insights while answering FAQs from our users, as well as a tour under the hood explaining how our machine learning processes work.

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